Copy events

What you can learn in this topic

• What gets copied when you copy events
• How to copy existing events
• How to create and copy a new event

What gets copied when you copy events

When you copy an existing event, the new event contains:

• The same event template, filled in with the same title, description, location, map link, notes, start and end times, and web link as the original event.
• All of original event's custom fields with exactly the same values.

  Tell me more about custom event fields.

• Event registration settings from the original event (if any), other than for the Send invitations setting, which is not selected in the copied event even if selected in the original.

  Tell me more about event registration.

• The list of people assigned as organizers for the event. The Send notifications option keeps its same status in the copied event as in the original.

  How do I add organizers and set up event check in?

• Event email announcement and reminder settings.

  How do I set up announcements and reminders?

What does not get copied

• The list of people (if any) who had registered to attend the original event.

  Tell me more about event registration.

• Email addresses (if any) on the original event's invitation list.

  Tell me more about event invitations.

• Remind me by email and Notify me of changes event action data stored with the original event.

  Tell me more about event actions.

How to copy existing events

1. Display a calendar that contains the event you want to copy.
2. Click the down arrow next to the event title, and then from the drop-down menu, click Copy Event.

   

   Or, click the Save & Copy button at the bottom of the add/edit event form when adding a new event or updating an existing event.

3. In the add/edit event form, change the date, time, and other information to reflect the new event.
4. If you want the new event to belong to a different calendar, for Owning Calendar, choose the calendar you want.
5. If the original event included event registration or announcements, use the settings on the remaining tabs of the add/edit event form to update the event's registration, invitation, or announcement and reminder information.
   • Set up event registration
   • Event announcements and reminders
6. Click OK.

How to create and copy a new event

1. Display the calendar to which you want to add events.
2. Click Add Event above the calendar to open the add/edit event form.
3. Set up the first event the way you want.
4. At the bottom of the add/edit event form, click Save & Copy.
5. Change the date, time, and any other features that differ from the previous event.
6. Repeat steps 4 and 5 until you have created all the new events you want. Click OK.