Before you begin implementing Trumba® Connect, it's crucial to get a handle on the scope of your implementation. By scope we mean size and complexity.
The process of determining scope helps you understand:
The best way to determine scope is to answer a series of questions about your organization, events, and requirements. Click each question below to learn more about the implications of your answers.
The number of people involved in adding and editing events determines the number of Trumba Connect accounts you need.
You need to purchase a separate Trumba Connect account for each person who will be adding or editing event information. You can control which calendars each account owner can access and what functions that owner can perform. For example, you can give an account owner a permission level that allows that owner to add and edit events on a specific calendar but not change any of the calendar's settings or publish the calendar to the web
If you expect to have a large number of accounts and the people assigned to those accounts may change, you might want to set up a administrator account. The administrator has permission to control the other accounts associated with an organization- and can change email addresses associated with the account, change passwords, and more.
If your organization is large and consists of a number of departmental or branch locations, you may want to implement Trumba Connect across all or some of these branches.
Before you proceed with your implementation, it's important to make some decisions up front:
To learn more, see Multiple-site Implementations or talk with your Client Services representative
In Trumba Connect, you can set up and customize calendar and account settings in one central account and then share these settings securely across other accounts.
For example, you can share:
To learn more, see Multiple-site Implementations or talk with your Client Services representative.
As long as someone in your organization is comfortable copying pre-generated snippets of JavaScript™ code and pasting them into HTML pages on your website, the basic Trumba Connect implementation process doesn't require a web developer or designer. You can choose one of our default color schemes, paste the spud code into your web pages, and you're ready to go.
However, if you have custom requirements, it may be difficult to get up and running without developer and designer participation.
We recommend that you consult a web developer and/or designer if:
If your event information is stored in data files that Trumba Connect can read, the quickest way to get events onto to your calendars for the first time is to import the files. As long as you prepare your Trumba calendars first, you can even import custom field information.
Note that if you add new events to a data file and then import the entire file a second time, you'll see duplicates of the events you previously imported.
If you're importing a large number of events, it might be worthwhile to talk with your Client Services representative before you import.
Before you set up the calendars in your Trumba Connect account, it's a good idea to give some thought to how you want to group them. Typically, you create a separate calendar for each distinct group or category of events. Ideally, these categories reflect the way that your site visitors look for events.
Organizing events onto calendars by category also gives you the most flexibility when it comes to publishing or emailing combinations of events that are targeted at specific audiences.
Please tell me more about event categories.
If you intend to solicit event submissions from site visitors, you can purchase a customized Trumba event submission form that works in connection with your calendars. You can customize the content of the form and you can decide whether or not you want to approve all submissions before they go live.
To learn more about purchasing an event submission form, contact Sales.
Through its Publishing Control Panel, Trumba Connect provides you with a very detailed level of control over the appearance and behavior of your main, promotion, and control spuds, calendar and event email messages, event submission forms, and event actions pages.
If you have web developers and designers on-site, you may be able to handle a lot of the customization on your own.
Set up an event submission form
Trumba Connect allows you to generate a customized RSS 2.0 syndication feed for any calendar that you create. This makes it possible for you to use the event data you store in Trumba Connect as the single source for both online and print publications.
For example, you can publish calendars on your website and in the newsletter than you produce in Microsoft® Office Word. Or, you can include a local events calendar in the online version of your newspaper and provide audience-specific listings in your print version.
To learn more about reverse publishing Trumba event data, read the white paper Reverse Publishing Online Event Information.
