What you can learn in this topic:
Sharing a calendar means giving other Trumba account holders permission to view and possibly edit, email, or publish a calendar that you created. You can control separately the permission level for each person with whom you share.
In the Trumba Connect editing environment, the people you share with see the shared calendar in their Other Calendars lists.
How can others use the calendars I share with them?
If you set up publisher and editor accounts to allow multiple people in your organization to keep calendars up to date, you'll want to set appropriate permission levels for each publisher and editor. You set permission levels on a calendar-by-calendar basis by sharing specific calendars with other Trumba account holders and assigning each account holder one of six possible permission levels:
The option you choose depends upon the account type (publisher versus editor) of the person you're sharing with and the workflow problem you're trying to solve. The table below lists a number of problems and recommends a sharing permission level solution for each.
Tip By default, regardless of the permission level you assign, editors with whom you share cannot create new calendars in their accounts. Learn more about editor accounts created before April 10, 2013 and enabling calendar creation for one or more editor accounts.
| Workflow problem | Permission level |
|---|---|
| Keep managers or other interested parties informed about your events | Can view content
|
| Display your events on another group's calendar | Can view and republish content (publisher only)
|
| Allow others to also show relevant events on a calendar you own | Can view, republish and show on
Tip At the moment, there is no built-in process for you to approve events tagged as Also Shows On before they go live. Be sure to coordinate closely with publishers and editors to whom you assign "also shows on" permission. |
| Allow others to add and update content | Can add, delete, and change content
|
| Allow others to manage a distribution list of people who receive calendar updates (publisher only) | All of the above and email
|
| Allow others to publish the calendar and create other spuds (publisher only) | All of the above and publish
|
To learn more about mix ins, spuds, emailing or publishing calendars, and adding and updating content, search the Help Table of Contents.
You can share any Trumba calendar that you created.
You cannot share calendars that others have shared with you.
You can share calendars with anyone who has a Trumba account. For sharing to work, you must know the email addresses the people you want to share with use to sign up for their Trumba accounts.
If you have created contact groups in your Trumba Address Book, you can grant share permission to an entire group at once.
You can't share calendars with people who don't have Trumba accounts.
People with whom you share a calendar see all the events (except private events) that actually belong to that calendar. They don't see events that are mixed in from other calendars.
Events marked as private don't show up on shared calendars. To the people you share with, the private time appears as free.
What do you mean by private events?
When you make a change to a calendar you share with another Trumba account holder, the change shows up in the Recent Activity panel that appears at the bottom of the other person's calendar workspace.
What is the Recent Activity panel?
The same applies in reverse. When someone you share with changes an event, you'll see the change listed in your Recent Activity panel.
Sharing a calendar is not the same as publishing a calendar.
