Get an event submission form

Note Learn more about event submission forms by contacting your Trumba Sales representative, either by using our web form or by calling the telephone number at the top of that page. Your representative will discuss the process for getting the event submission form and help you determine the best way to implement it on your site.

What you can learn in this topic

• Why add an event submission form to your website
• Overview of the event submission form process
• Helpful things to know before contacting Trumba

Note If a Trumba staff member has already enabled event submission forms in your account, you can skip to these topics for more information:
Set up an event submission form
Add a submission form to your site

Why add an event submission form to your website

You can set up an event submission form for two different audiences:

• The public, if you host a website that collects and publicizes public events.
• Your colleagues, if you have a large organization and don't want to or aren't able to provide everyone with a Trumba Connect editor account.

Note If you've already worked with your Trumba Sales representative to get an event submission form, you may also be able to use it with your hosted calendar. For more information, go to Publish calendars.

Submission form for the public If you host a website, such as a newspaper, community, or special interest site, that collects and publicizes events, you most likely rely on site visitors to provide at least some of the events you publicize.

You can add an event submission form to your website that works in connection with your Trumba® website calendar. With the submission form in place:

• Visitors to your site can easily submit event information.
• You can review and approve each submission before it appears in the public calendar on your website.

Submission form for your colleagues If you are implementing Trumba Connect in a large organization, you might want to get a submission form for your colleagues to use to submit events. This can help you implement Trumba Connect more quickly, as well as help you maintain consistency in the presentation of your event data.

The event submission form looks something like this:

Things to notice about the form:

• The submitter's name, email address, and phone number are available to you but are not published along with the event.
• The event fields available in the submission form are determined by the event template(s) or categories that you set up in your calendars.

When event submitters click Next on the form, they have an opportunity to preview events before they submit them.

As the Success page explains, both you as calendar owner and the event submitter receive email messages that contain the submitted event information.

What happens when submitters withdraw or cancel events?

Overview of the event submission form process

Tip If you're looking for a detailed description of what happens when someone submits an event and what the best practices are for approving submitted events, see The event submission process.

After your account is enabled for event submission, to use the submission forms, you go through these steps:

1. In your Trumba account, add a form to a calendar publication.
2. Customize the form using the settings available on the Edit Submission Form page.

   Settings include whether you want to approve submissions before they go live, adding custom content, selecting event templates to include, indicating who to inform when events are submitted or withdrawn, and more.

   With Event Actions, you can make sign-in an optional or required part of the event submission process. You can also control which sign-in methods are available. Learn more.

3. Add a submission form to your site.

   You add the form the same way you add a calendar spud. You copy JavaScript™ code that Trumba Connect generates in the Publishing Control Panel, and paste it into the web page where you want the submission form to appear.

4. If you set up the approval process, review and approve event submissions.

   For the approval process, events are submitted to a holding calendar, where you can review them before you promote them to the live calendar.

Helpful things to know early in your Trumba Connect implementation

This information isn't required for every Trumba Connect implementation. However, considering the things that apply to you can get you through the process more quickly or may impact how you set up your calendars and event templates.

• You incorporate event submission forms into your site as you do calendar spuds: by inserting code that Trumba Connect generates for you. The code for a submission form works only for the calendar from which it's generated. If you want to have a submission form for additional calendars, you need to publish them, and then get the code from the Publishing Control Panel.
• Think about whether you want to approve event submissions before they appear live on your published calendar.

  For example, if you will receive event submissions from the general public, you might want to approve them before they go live on your site. On the other hand, if your submission form is on a secure site that only people you trust have access to, you might not need the approval step.

• The event submission form shown above allows submitters to select a category, which is created by using separate calendars. You can also use multiple event templates, or you can use separate calendars in which each has its own default event template. When a submitter selects a category or event template, the submission form updates to show the appropriate event fields that you created for that event template or category.

  If you haven't set up your calendars yet, your Trumba representative can help you determine whether it's better for your organization to use event templates or separate calendars for event categories.