You can use either of the following methods to display events on multiple calendars. (You DO NOT have to create duplicate events on different calendars.)
The option you choose depends upon what you're trying to accomplish.
Using Also Shows On, this event owned by the fictional Trumba University Athletics department, also appears on the Academic and Campus Life calendars. In this example, the event editor is also about to show this event on the Alumni calendar.
Important The Also Shows On list filters out calendars into which the owning calendar is already mixed. In this case, the event will already automatically appear on the target calendar. (For more information, see Limitations.)
You only see the Also Shows On list if you're viewing multiple calendars in Trumba, AND are a publisher or editor (with appropriate sharing permissions) for those calendars. If you're a brand new publisher, you'll only have one calendar initially, so you won't see the Also Shows On list.
Tip An event marked to Also Show On another calendar, appears not only on that calendar, but if that calendar is mixed into another calendar, it appears on that other calendar as well.
In the following example, we've selected all the tennis-related events on the Athletics calendar, then the Add events to command to also show them on the Campus Life calendar.
Note Notice that the golf and swim events are not selected, so won't appear on the Campus Life calendar.
Setting Also Shows On to display an event on another calendar does not create a duplicate event. You end up with a single event owned by one calendar that appears in multiple locations.
Note You can update an event in the Trumba editing environment from any calendar in which it appears (assuming that you have appropriate sharing permissions for those other calendars). Changes automatically flow through to all calendars where the event is shown.
Important If the owning calendar is mixed in with another calendar, events on the owning calendar appear on that other calendar even if you remove the Also Shows On tag for those events.
) to the left of the event, and then click Remove from calendar name.Warning If you click Delete This Event in the Add (or Edit) Event form for the event, you delete the event from the owning calendar as well as from any Also Shows On calendars.
Note This is a valid use case for Also Shows On: Athletics is NOT mixed in with Campus Life. Not ALL Athletic events should appear on Campus Life, just this particular event.
Using Also Shows On to display an Athletics event on the Campus Life calendar.
In this example, however, they do need to also show just the Chemistry Orientation Night event on the top-level calendar.
Using Also Shows On to display a Chemistry event on the top-level calendar.
Tip Typically, also showing events on a top-level calendar publication is not a best practice. However, in an example such as above, where the Chemistry department is hosting a featured event, it can work well. We recommend consulting with your Trumba customer service representative before you implement a top-level Also Shows On approach.
If you aren't sure what the Calendar List spud is, you can learn more in this topic about mix-ins.
On a published calendar, the Calendar List spud automatically includes filter values based on the mixed in calendars.
If you've displayed events from another calendar using Also Shows On rather than mixing in the entire calendar, that calendar doesn't appear in the filter. (So, site visitors can't filter out these events since the calendar value doesn't appear in the Calendar List spud.)
To set up permissions for an editor, publishers click Share above the calendar, selects the editor's name, and then applies the following permission levels:
With Can view and show on OR Can add, delete, and change content, editors have access to the Also Shows On list for the calendar.
With Can view event, editors do NOT have access to Also Shows On. This may be a good idea, for example, if you've already mixed that calendar into the other calendars where its events need to appear, and you don't want the editor to alter the structure.
To copy one of these events, you need to open it for editing from its owning calendar. For more information, see Copy events.
Note You ARE able to copy an event when opening it from a calendar into which it's been brought over through: Mixing calendars into a publication during the publishing process.
When you mix calendars into a publication, you don't add events to other calendars or in any way affect events in the editing environment.
Mixing in lets you display a variety of events on a single live calendar while giving visitors the option of filtering to see only events that interest them.
Warning In can take up to ten minutes for you to see the mixed in calendar on your published calendar. Do not be tempted to use Also Shows On, rather just wait ten minutes and then refresh your browser.
How do I mix calendars into a publication?
Use when
Tip Mixing in only works for events on the specific calendars into which they're mixed. They don't roll up automatically to the parent of the calendar into which they're mixed. So, if you mix calendar C in with calendar B, and calendar B is mixed in with calendar A, events on calendar C don't automatically appear on calendar A.
Use cases
